Eduthings Glossary

Acronyms

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Certifications List

• Column A, Code – Enter your state’s code to identify the certification.
  • For example, in Texas, this would be the PEIMS code associated with the certification, sourced from Texas Education Association (TEA)
• Column B, Name – Enter the name of the certification, as it appears on their website.
• Column C, Active? - Enter whether this IBC is currently active and being offered this school year.
  • 1 = Yes, it’s Active, and 0 = No, it’s Inactive
• Column D, use_on_program_effectiveness - Decide if this certification needs to be included in the yearly program effectiveness report.
  • This column is not required for Eduthings reporting and can be ignored.
  • In Texas, this is no longer tracked by the state, so this column can be ignored.
  • If you would like to track this, enter 1 = Yes, 0 = No
• Column E, On PA? - Enter whether this certification counts for a performance acknowledgment?
  • 1 = Yes, 0 = No
• Column F, A-F – Enter whether this certification count any rating system
  • For example, in Texas, the A-F school accountability rating system is a statewide rating system used to evaluate academic performance of public schools.
  • 1 = Yes, 0 = No
• Column G, BMO – Decide if this certification is for benchmarking purposes only and therefore won't be used in most reports.
  • 1 = Yes, 0 = No
• Column H, Notes? – Decide if you want Eduthings to have a field where teachers can enter notes for each student certification.
  • 1 = Yes, 0 = No
• Column I, P=E? – Distinguish whether a passed certification attempt equates to the student earning the certification?
  • 1 = Yes, a certification is both passed and earned at the same time the teacher marks a certification as passed
  • 0 = No, this certification is NOT both passed and earned at the same time the teacher marks a certification as passed. The teacher will need to return to this certification entry and confirm when other requirements are met.
    • Examples include, the student must be 18 years of age, or the student needs to be fingerprinted before the certification is earned.
• Column J, Associated Service IDs – List out all course service IDs related to the certification.
  • Separate course service IDs with ONLY a space
• Column H, Notes – Share any notes of your own, as needed.
• Column L, CPS – Enter the cost of the certification per student.
• Column M, Vendor – Enter the company from whom you purchase this certification.

Tips and Best Practices

1. On Column J: The more thorough and comprehensive you are at filling in multiple course service IDs for Column J, the easier it will be adding new teachers to your subscription. The system is designed to automatically add certifications to new teacher accounts created in Eduthings based on the courses they teach.

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Programs of Study

• Column A, Cluster – Enter the name of the career cluster.
  • Must match your state’s approved cluster name.
• Column B, Program of Study – Enter the name of the program of study (POS).
  • Must match the state approved program of study.
• Column C, Course Name – Enter the name of the course.
  • State course name is preferred. Local names are acceptable.
• Column D, Service ID – A service ID is essentially a course ID.
  • There can be multiple courses with the same service ID, however, be sure that each one has a unique local ID as well.
• Column E, Local ID – A Local ID is how your school district uniquely identifies the course.
  • Some states will not have a local ID on courses, (i.e. Alabama) and school district systems only use the state recognized course code or service ID. In this case, it is acceptable to repeat the Service ID in this column.
• Column F, Grade Level – Enter the courses in a coherent program sequence.
  • For example, the first course students take in their Health Science program is Health Science Fundamentals, and it is available in 9th grade. Then Medical Terminology is typically taken in 10th grade, and so on.
  • Enter only numeric characters 9, 10, 11, or 12, to indicate the grade level of the course.
• Column G, Course_Enabled – This determines if the course is available and offered in your school/district this school year.
  • Yes = Enabled, No = Disabled
• Column H - Course_Advanced – Enter whether this is an advanced level course.
  • Typically, we would see most courses at the Junior and Senior level marked as advanced.
  • These courses likely have 1 or more pre-requisites within the POS before a student can be enrolled.
  • This would also be capstone courses and other End of Pathway courses.
  • Yes = Enabled No = Disabled
• Column I, Credits – Enter how many credits this course is worth.
• Column J, Campuses – Please indicate which campuses will host course offerings in this Program of Study

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Glossary for Prior Certification List

NOTE: For Taken/Passed/Earned – you may have to manipulate your data if your student system organizes these fields differently. For example, you might have one column that represents Taken/Passes/Earned with numbers 1, 2, or 3. This will need to be reformatted to separate columns as described below.

• Column A, student_first_name – Enter the student’s first name, as it appears in your SIS.
• Column B, student_last_name - Enter the student’s first name, as it appears in your SIS.
• Column C, student_id – Enter the unique student identifier from your SIS.
• Column D, cert_code – Enter your state’s code to identify the certification
  • This should match the certification codes provided under Certification List > Column A.
• Column E, cert_name - Enter the name of the certification, as it appears on their website.
• Column F, test_date - Enter the date the student attempted the certification test.
• Column G, taken – Has the student taken the certification?
  • 1 = Yes, 0 = No
• Column H, passed – Has the student passed the certification?
  • 1 = Yes, 0 = No
  • If Passed is 1, then Taken must be 1
• Column I – earned - Has the student earned the certification?
  • 1 = Yes, 0 = No
  • If Earned is 1, then Passed and Taken must be 1
  • Remember, if the student needs to meet other requirements before they earn their certification (i.e. needs to have fingerprints taken or needs to be 18 years old, etc.). Teachers can enter passed certifications to Eduthings and return once the additional requirements are met.
• Column J, amount_paid – Enter the amount
• Column K, course local name – Enter the name of the course the student was enrolled in when this certification was taken
  • This should match the course name provided under Programs of Study List > Column C.
• Column L, course_service_id -
  • This should match the service IDs provided under Programs of Study List > Column D.
• Column M, campus - Please indicate which campus the student was enrolled to when they took the certification.
  • This needs to be a numerical code that is unique to each campus building
• Column N, teacher_email – School-issued email address of the user

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User List

• Column A, First Name – Enter the first name of the user
• Column B, Last Name – Enter the last name of the user
• Column C, Email – Enter the school-issued email address of the user
• Column D, Campus – Enter the campus where the user primarily works Column E, Role – Determine the level of access the user should have
  • District Admin – this account role will have full access to Eduthings reports and features that sources data from all campuses, and includes administrative permissions over the subscription
    • Best used for CTE Directors, Superintendents, CTE Administrative Staff that oversee staff and/or information from multiple campus locations
  • Campus Admin – this account role will have access to Eduthings reports and features that source data specifically from their campus
    • Best used for Principals, Counsellors, Administrative Staff that oversee staff and students at only 1 campus location
    • Some schools have a lead CTE Teacher who needs the permissions available with the Campus Admin role
  • Teacher – this account role will have access to Teacher Reports that source data related to their courses and students only
    • This role is best for the CTE Teachers; it will provide them access to input information for your reporting. As a rule of thumb, teacher accounts can only view or edit information relevant to their students, their courses, and any CTSOs or Advisory Boards they are part of
      • For example, where Eduthings Inventory is purchased, teachers can only view and edit their own inventory items

Fine Tuning on User Roles

• There is a Special Education distinction that can be made to an account for those who need to run reports on Special Education students. You can note this in a new column for any user.

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Inventory List

Inventory is an add on package for Eduthings, you will only need this section if you have purchased this to manage CTE Inventory in your district.

• Column A, Eduthings_internal_id – This can be left blank.
• Column B, Current Campus – This needs to be a numerical code that is unique to each campus building.
• Column C, Current Teacher – Must be an email address for the teacher, not the teacher's name.
• Column D, Current Room Number – Enter the room number where the inventory is currently located. Column E, cte_cluster – This should match the cluster provided under Programs of Study List > Column A.
• Column F, study_program - This should match the program of study provided under Programs of Study List > Column B.
• Column G, course - Enter the name of the course.
  • State course name is preferred. Local names are acceptable.
• Column H, asset number – This should be a number assigned to the item by your district.
• Column I, aerial number – Enter the serial number of the item being logged.
• Column J, name – Provide a simplified name to describe the item, 2 to 3 words max
• Column Q, Current Condition – Provide a description of the item’s condition
  • Excellent, Good, Average, Poor, N/A