Schoology Integration Guide

Before Getting Started - Please share iCEV's system requirements with your technology department.

Setting Up

Features

FAQ's

Things to consider before using the integration

  • Multiple internet filters and firewalls.
  • Different settings for wired and wireless technology devices.
  • Software on technology devices that act as an internet filter or firewall.
  • Students are automatically registered through the integration.
    • Please do not register students through iCEV
  • Grades will be visible in both iCEV and the integration's gradebook.
    • The “Highest” scored grade will be passed back to the integration gradebook

NOTE: Student licenses and teacher accounts must be purchased to use the integration.

Setting Up

Administrators

NOTE: This process should be completed by the Schoology Administrator.

  1. Login to Schoology with an Administrator account
  2. Click Tools
  3. Click School Management
  4. Click Integration
  5. Click External Tools
  6. Click Add External Tool Provider
    • Tool Name: iCEV
    • Consumer Key: {please contact us for this information}
    • Shared Secret: {please contact us for this information}
    • Privacy: Only send Name of user who launches the tool
    • Configuration Type: Manual
    • Match By: Domain
    • Domain/URL: login.icevonline.com
  7. Click Submit

Teachers

NOTE: After the external tool has been setup by the Schoology Administrator, please follow these steps. These steps assume that the Schoology Administrator has setup the external tool (integration) in Schoology. If they have not, please send the Administrators Section to the Schoology Administrator.

Step 1 - Export a Lesson from iCEV

  1. Go into the iCEV Lesson
  2. Make certain that the Lessons that need to be exported are set to be Visible to Students 
  3. Make certain that the assets (assignments, assessments, and resources) that need to be exported are set to be Visible to Students
  4. Click Export Common Cartridge
  5. Click Export
  6. The file (common cartridge) will download

Step 2 - Import a Lesson into Schoology

  1. Go to the Schoology Course
  2. Click Resources
  3. Click Dropdown Arrow
  4. Click Import
  5. Click Common Cartridge
  6. Click New Collection
  7. Name the file
  8. Click Attach File
  9. Select the file (common cartridge) that was downloaded
  10. Click Next
  11. Click Transfer History
  12. Wait for Schoology to complete processing the file
    • Refresh the webpage to see the updated status

Step 3 – Copy the Lesson into the Course

  1. Click Resources
  2. Go to the imported lesson
  3. Click the Gear
  4. Click Add to Course
  5. Select your course
  6. Go into your course and the imported lesson will appear

Step 4 – Configuring the assignment

  1. Go into the Lesson
  2. Click the gear next to the assignment
  3. Click Edit
  4. Check Enable Grading
  5. Set Point Value
  6. Set Category
  7. Click Save Changes

Features

Lesson Visibility Settings

Assignment Visibility Settings

Student Feedback Options

Attempt Threshold Options

FAQ's

Schoology is acting strangely what can I do?

Please review this resource: Schoology Status

What does “Error Couldn't retrieve LMS Data.” mean?

This error message appears if the internet or network is running slowly or is unstable.

  • Step 1
    If the student refreshes the browser a few times the error message should go away.
  • Step 2
    If the error message is very persistent; please have the student clear their internet history and cache.
  • If using an Apple device
    Please use this resource to disable “Prevent cross-site tracking” in the Safari browser.
  • Step 3
    If after refreshing and clearing the internet history; the message still appears please verify that third-party cookies are not being blocked.

Will the grade change to match my preferred grading scale?

Yes, Schoology will automatically covert our grade scaling to your grading scale. You control this by the point value assigned to the Schoology external tool assignment.

Some student grades are missing, what can be done?

  • Have the student go back to the assignment that is missing the grade.
  • Have the student click the text that says Summary.

All student grades are zero (0), what can be done?

Double-check the point value for the Schoology external tool assignment and that the value is something other than zero (0). If it is set to zero (0), set the point value to something different and have the students re-submit the assignment.

After the steps above have been performed; have the students follow the directions in “Some student grades are missing what can be done?”

Grades are not showing under the correct assignment in the Schoology Gradebook.

Most likely this scenario has happened:

  1. The student opens Assignment “A” and tries a few questions.
  2. The student then opens Assignment “B” in a new tab or window on the same browser.
  3. The student moves back to Assignment “A” and sends the assignment.

In this scenario, scores will appear under Assignment “B” rather than Assignment “A” because scores are sent back for the last opened assignment (Assignment “B” in this case) on the browser as the session is updated.

How can I see when grades were received by the Schoology Gradebook?

  1. Go into the Course
  2. Go into Gradebook
  3. Click the three dots next to the assignment name
  4. Click the three dots
  5. Click Track Revisions
    •  Track Revisions is only available in the Enterprise editions of Schoology
  6. Click and Choose the Student
  7. Track Revisions shows as grades are coming in.
    Under Name anywhere you see Anonymous, that’s Schoology receiving the grade from iCEV or any other external tools being used.
  8. For more information, please review this resource: Schoology - Track Revisions

We're Here to Help

If you have any questions or need additional support, please contact us using one of the options below:

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