Schoology Integration Guide

Students are automatically registered through the External Tool.
Students no longer must be registered through iCEVonline.com (iCEV).
Individual teachers should opt to use either iCEV or the External Tool; not both.
If the External Tool will be used and iCEV has been used; please hide all the lessons in iCEV.
- This will minimize confusion of the students.
- This will make it easier to find the students’ grades.
The External Tool and iCEV are two different accounts.
- Settings changed in one account do not affect the other account and vice-versa.
NOTE: When students send their work; they are shown a “Detailed Summary” page.
- This page shows the question, their answer, and the correct answer.
  - This page cannot be turned off or hidden.
- This page also acts as a receipt; it is a confirmation that iCEV has received the submission, graded the submission, and sent the grade back to Schoology.
Grades will only show in the Schoology gradebook while the External Tool is being used.
- Grades are no longer available through the iCEV Course / Lesson Grades reporting tool.
- The “Highest” scored grade will be passed back to the Schoology gradebook.

Please consider:

Multiple internet filters and firewalls.
Different settings for wired and wireless technology devices.
Software on technology devices that act as an internet filter or firewall.

Things to consider before using the integration

Students are automatically registered through the integration.
- Do not register students through iCEVonline.com
Grades will be visible in both iCEVonline.com and the Schoology gradebook.
- The “Highest” scored grade will be passed back to the Schoology gradebook

How to use iCEV in Schoology by Hyperlinking

Hyperlinking does not allow for grade passback between iCEV and Schoology.

Login to iCEVonline.com
Click the green “View” button on the course that will be hyperlinked
Copy the URL from the address bar
Go into Schoology
Click Add Materials
Click Add File/Link/External Tool
Click Link
Paste the URL into the “Link/URL” field
Type a name into the “Title” field
Click “Add” button

For more information, please review this resource:
https://support.schoology.com/hc/en-us/articles/206499288-Course-Materials-Files-Links

Administrators

NOTE: This process should be completed by the Schoology Administrator.

Login to Schoology with an Administrator account
Click Tools
Click School Management
Click Integration
Click External Tools
Click Add External Tool Provider
1. Tool Name: iCEV
2. Consumer Key: {please contact us for this information}
3. Shared Secret: {please contact us for this information}
4. Privacy: Only send Name of user who launches the tool
5. Configuration Type: Manual
6. Match By: Domain
7. Domain/URL: login.icevonline.com
Click Submit

Teachers

After the external tool has been setup by the Schoology Administrator; please follow these steps.

If while in iCEVonline.com you do not see the “Export Common Cartridge” button; please use this resource:

How to use Schoology Public Resources

If while in iCEVonline.com you see the “Export Common Cartridge” button; use the steps directly below:

Step 1 - Export a Lesson from iCEVonline.com

Go into the iCEVonline.com lesson
Make certain that the lessons that need to be exported are set to be “Visible to Students”
Make certain that the assets (assignments, assessments, and resources) that need to be exported are set to be “Visible to Students”
Click Export Common Cartridge
Click Export
The file (common cartridge) will download

Step 2 – Import a lesson into Schoology

Note: This step assumes that the Schoology Administrator has setup the external tool (integration) in Schoology. If they have not, please send the Administrators Section to the Schoology Administrator.

Go to the Schoology Course
Click Resources
Click Dropdown Arrow
Click Import
Click Common Cartridge
Click New Collection
Name the file
Click Attach File
Select the file (common cartridge) that was downloaded
Click Next
Click Transfer History
Wait for Schoology to complete processing the file
1. Refresh the webpage to see the updated status

Step 3 – Copy the lesson into the course

Click Resources
Go to the imported lesson
Click the Gear
Click Add to Course
Select your course
Go into your course and the imported lesson will appear

Step 4 – Configuring the assignment

Go into the Lesson
Click the gear next to the assignment
Click Edit
Check Enable Grading
Set Point Value
Set Category
Click Save Changes

This must be done for each assignment where grade passback is expected.

Before continuing below, please do the following:

1. Send the Technical Guide to the Schoology Administrator

2. See the frequently asked question: “Is there an easier way to get assignments into Schoology?”

NOTE: The External Tool must be installed by the Administrator before following the steps below:

Features

Lesson Visibility Settings

Assignment Visibility Settings

Student Feedback Options

Attempt Threshold Options

FAQ's/Troubleshooting

iCEV & Schoology

Please review this resource:
https://status.powerschool.com/

This error message appears if the internet or network is running slowly or is unstable.

Step 1
If the student refreshes the browser a few times the error message should go away.

Step 2
If the error message is very persistent; please have the student clear their internet history and cache.

If using an Apple device
Please use this resource to disable “Prevent cross-site tracking” in the Safari browser:
https://support.apple.com/guide/safari/prevent-cross-site-tracking-sfri40732/mac

Step 3
If after refreshing and clearing the internet history; the message still appears please verify that third-party cookies are not being blocked.

Yes, Schoology will automatically covert our grade scaling to your grading scale. You control this by the point value assigned to the Schoology external tool assignment.

1. Have the student go back to the assignment that is missing the grade.

2. Have the student click the text that says “Summary”.

Double-check the point value for the Schoology external tool assignment and that the value is something other than zero (0). If it is set to zero (0), set the point value to something different and have the students re-submit the assignment.

After the steps above have been performed; have the students follow the directions in “Some student grades are missing what can be done?”

Most likely this scenario has happened:

1. The student opens Assignment “A” and tries a few questions.

2. The student then opens Assignment “B” in a new tab or window on the same browser.

3. The student moves back to Assignment “A” and sends the assignment.

In this scenario, scores will appear under Assignment “B” rather than Assignment “A” because scores are sent back for the last opened assignment (Assignment “B” in this case) on the browser as the session is updated.

1. Go into the Course

2. Go into Gradebook

3. Click the three dots next to the assignment name

4. Click the three dots

5. Click Track Revisions

a. Track Revisions is only available in the Enterprise editions of Schoology

6. Click and Choose the Student

Track Revisions shows as grades are coming in; under "Name” anywhere you see “Anonymous”; that’s Schoology receiving the grade from iCEVonline.com or any other external tools being used.

Please review this resource:
https://support.schoology.com/hc/en-us/articles/115015718508-Track-Revisions-Enterprise-only-

Yes, import the course from Schoology Public Resources.

This is a work in progress. Please contact us (customersupport@cevmultimedia.com) if you cannot find your specific curriculum and we will have it added.

Importing Schoology Public Resources

Typically, that error message appears when either the consumer key or the shared secret; that were provided to the external tool are incorrect.

Please verify that the consumer key and shared secret were entered correctly and that there are no leading spaces before or after the consumer key or shared secret.

1. Student submits a student interactive assignment

2. Submission is graded

3. Student is shown the “Detailed Summary Page”

4. If the grade is higher than the earlier submission; this grade is sent to the gradebook

5. The grade is sent to the Schoology gradebook five (5) times

6. Schoology will automatically convert our 100-point scale score to the point value you entered while setting up the Schoology external tool assignment point value

Where is the “Detailed Summary” page? I could see this page in iCEVonline.com

This page is only shown to the student. This page cannot be turned off or hidden from the student.

Teachers do not have access or the ability to disable this page when using the External Tool.

This page is receipt for the student.

When the page is displayed the following has happened:

1. The submission was successfully sent for grading

2. The submission was successfully graded

3. The grade along with the correct answers is shown

4. We send the grade to the Schoology gradebook (5) five times.

Schoology Integration Guide

iCEV & Schoology Integration Guide

Before getting started

Things to consider before using the External Tool.

Things to consider before using the integration

How to use iCEV in Schoology by Hyperlinking

Administrators

Teachers

Step 1 - Export a Lesson from iCEVonline.com

Features

FAQ's/Troubleshooting

iCEV & Schoology

Schoology is acting strangely what can I do?

What does “Error Couldn't retrieve LMS Data.” mean?

Will the grade change to match my preferred grading scale?

Some student grades are missing, what can be done?

All student grades are zero (0), what can be done?

Grades are not showing under the correct assignment in the Schoology Gradebook.

How can I see when grades were received by the Schoology Gradebook?

Is there any easier way to get the assignments into Schoology?

What does "There was a problem authenticating your organization." mean?

How does grade pass back work?

Where is the “Detailed Summary” page? I could see this page in iCEVonline.com

We're Here to Help