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Computer Applications | High School | Microsoft Office | Middle School

4 Best Microsoft Office Curriculum Resources for Middle and High School

July 16th, 2020 | 8 min. read

Alex Schultz

Alex Schultz

Alex loves learning and asking questions, which gets him involved in a variety of projects at AES. Whether it's teaching tips or data analysis, Alex wants to share what he's learned to help others succeed.

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Do you teach Microsoft Office in middle or high school? If so, you're likely looking for a Microsoft Office curriculum to save you from creating materials from scratch!

At Applied Educational Systems, we work with thousands of middle and high school teachers who teach Microsoft Office classes.

While we provide a curriculum to teach Microsoft Office, our solution may not be the best fit for everyone. Because of this, teachers often ask what other resources we might recommend if they don't use our curriculum system.

In this post, you'll read a comparison of popular Microsoft Office curriculum options, including GCF Global, B.E. Publishing, TestOut, and GMetrix.

We'll specifically discuss three key aspects of each resource for you to consider:

  • What each product is
  • The pros and cons
  • Where the product might work best for you and your students

Let's dive in!

Read More: Microsoft Office Lesson Plans Your Students Will Love

1. GCF Global


What is GCF Global?

GCF Global is a database of teaching resources created by Goodwill Industries. Their Microsoft Office curriculum includes Word, Excel, PowerPoint, and Access lessons for Office 2010, 2013, 2016, and 2019 editions.

These lessons include video walkthroughs and accompanying text for different aspects of the applications.

Pros of GCF

  • The material is free to access for teachers and students
  • GCF hosts their material online, allowing students to complete the work wherever they have internet access

Cons of GCF

  • The video-based modality leaves out interactive capabilities
  • The material only covers the subject matter at a high-level
  • The content is open to anyone to learn Office, which means it's not specifically designed for middle or high school students
  • There is no ability to track student progress or grading

Where GCF Global Might Work Best For You

GCF Global is a good way to get started with teaching Microsoft Office if you want to explore resources without investing money. And the ease of access to videos means that students can practice at home to reinforce classroom teaching.

While it won't serve as a full Microsoft Office curriculum, GCF can easily supplement an existing curriculum for teaching Microsoft Office. 

Overall, GCF Global is another tool in the teacher's tool belt. It's easy to access, free, and has videos that can supplement your Microsoft Office curriculum.

2. B.E. Publishing: The Office

office-specialist-be-publishingWhat is The Office

The Office, from B.E. Publishing, is a textbook-based Microsoft Office curriculum that includes a textbook, curriculum guide, projects, and teacher resources.

These materials can be purchased on individual, school, or district licenses. 

Pros of The Office

  • B.E. Publishing has a wide variety of products to build out a teaching curriculum 
  • The material includes a large number projects to practice
  • Teachers have to flexibility to build their own lesson plans with the B.E. Publishing material

Cons of The Office

  • Since the curriculum is textbook-based, you won't receive updates to the material as often as an online-based tool
  • The material may be less engaging for your students and depends on the teacher to bring the material to life

Where B.E. Publishing's The Office Might Work Best For You

The Office, from B.E. Publishing, is an option for more experienced teachers that prefer to be hands-on with building out their lesson plans and structure their Microsoft Office curriculum.

Due to the complexities of moving between textbook lessons to computer practice with teacher-led lectures, this curriculum may not be a good fit for teachers that are new to teaching a Microsoft Office curriculum for business.

Overall, while The Office does provide an in-depth Microsoft Office curriculum, it is not an out-of-the-box product, it will take time to build out your lessons plans.

3. TestOut: Office Pro


What is Office Pro?

TestOut's Office Pro Courseware is test prep coursework to prepare students for the TestOut Office Pro certification and the Microsoft Office Specialist (MOS) Certification.

The coursework includes videos, simulations, fact sheets, and exams for the 2019 version of Word, Excel, PowerPoint, Access, and Outlook.

Pros of TestOut

  • Coursework covers many topics in detail
  • Good material for advanced IT and Networking students
  • The software grades student projects automatically for teachers

Cons of TestOut

  • The material in Office Pro only covers Microsoft Office 2019, which may not be compatible with what your school has available
  • The material is intended to be used in upper high school classes, so may be confusing for younger students
  • Office Pro material is highly focused on test prep, so may not fit what you're looking for in a curriculum

Where Office Pro Might Work Best For You

While it may not be suitable for a middle school's curriculum for teaching Microsoft Office, Office Pro from TestOut does provide all-in-one comprehensive course material that dives into more of the technical aspects of the Microsoft Office application. 

Overall, due to the emphasis on certification prep, Office Pro will work best for older high school or post-secondary students as test prep for the MOS certification.

Read More: 3 Steps to Prep Your Students for the MOS Word 2019 Exam

4. GMetrix


What is GMetrix?

GMetrix is a test prep resource that teachers use to supplement lessons and prepare students for MOS certification.

It's designed to help students and professionals prepare for certifications by providing videos, workbooks, and practice exams within the GMetrix Skills Management System.


  • The software grades student projects automatically for teachers
  • Students don't have to have access to Microsoft Office; the software recreates the program in the browser


  • The content is designed for "workers" so it may not be relevant to middle and high school students
  • Coursework practice focuses on repetition learning, which can be less engaging for students
  • GMetrix is not a Microsoft Office curriculum; the material is for MOS certification test prep

Where GMetrix Might Work Best For You

If you're strictly looking for a supplemental test prep resource, GMetrix is right up your alley. It's a straightforward choice with one purpose that you can easily use to help students prepare for their MOS exams.

GMetrix won't provide a Microsoft Office curriculum for business, but it will provide an array of practice exams for repetitive practicing and test preparation.

Overall, GMetrix works best as a supplemental test prep resource for classes that already have a well-structured computer curriculum.

Read More: What's the Difference between GMetrix and Business&ITCenter21 for MOS Certification Prep?

Teach Your Microsoft Office Lessons with a Digital Curriculum

There is no single best option when it comes to building your Microsoft Office curriculum for business classes. Only you can decide what is best for your classes and sometimes it's a hybrid of a few options!

If you need a curriculum solution that focuses on teaching Microsoft Office in middle and high school, consider looking into the AES digital curriculum Business&ITCenter21.

Business&ITCenter21 is used by thousands of teachers every year to teach Microsoft Office, Google Applications, digital literacy skills, coding fundamentals, and more.

To see if Business&ITCenter21 is a good fit for your classroom, watch the demo video:

Watch Your Demo